We’re Mellow — a tech company recognized in Deloitte’s Fast 50 MENA. Our team of 140+ professionals across 21 countries combines the energy and flexibility of a startup with the experience and reliability of a seasoned company. Driven by our belief in Talent Beyond Limits, we build innovative products at the intersection of FinTech, LegalTech, and HR tech to help companies hire talent around the world. Our solutions are trusted by over 100,000 users globally. Join us to work your way and build what matters!
You’ll be joining our Administrative team — the people who keep Mellow running smoothly behind the scenes. The team includes a Country Manager, Migration Specialist, Corporate Administrator, and Office Administrator based in our Cyprus HQ, plus a Country Manager overseeing operations in Hong Kong. Now that the team is growing, we’re looking for an Office Administrator who’s ready to bring structure, care, and consistency to how we work.
Your Role in Action
- Maintain and organize paper and electronic document flow - ensure accuracy, structure, and easy access to all files;
- Handle document legalization and coordinate signatures with company directors;
- Support preparation of documentation for compliance reviews and audits;
- Prepare and reconcile petty cash and expense reports;
- Process invoices - verify details, submit for payment, and track payment status;
- Monitor office-related expenses and assist in basic budget reporting;
- Manage document delivery and courier services, keeping colleagues updated on progress;
- Maintain necessary office supplies and ensure smooth day-to-day operations;
- Provide administrative support to the team and contribute to process improvements.
What Makes You a Great Fit
- Fluent English (both written and spoken);
- Strong knowledge of Excel and other standard office tools;
- Excellent organizational skills and attention to detail;
- Experience in administrative or document management roles;
- Strong communication skills and reliability in handling sensitive information.
Nice to Have
- Russian language proficiency;
- Knowledge of document flow and corporate recordkeeping processes;
- Proactive attitude and willingness to improve workflows and operational efficiency.
Why You’ll Love Working at Mellow
We believe great work starts with great conditions and a team that truly cares. At Mellow, we build with care and empathy, which is why we offer:
- Flexible working hours that fit your life;
- A personal budget to fuel your growth and learning;
- Support for language courses and tutors to help you level up;
- 9 paid sick days every year because your health matters;
- Access to professional psychological support whenever you need it;
- Financial help for life’s unexpected moments;
- A special birthday gift, because you deserve to be celebrated.
At Mellow, you’re not just joining a company, you’re joining a community that values you as a whole person. We remove the limits that get in the way of great work. Join us to grow, make an impact, and build what matters.
